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Qiata User Guide

Before you start​

Switching from the old to the new WebUI​

With Qiata version 4.0 the new user interface with all new features and technical, as well as visual improvements is available. If you still want to switch back to the old user interface, you can do this via the Old UI button during the login process, or via the button in the interface. Alternatively you can make a direct call via the address /sc (e.g. https://qiata.com/sc).

warning

Currently the administration area can only be used in the old WebUI. Administrators can either use the login via FQDN/sc (old login) by default, or click on the Old UI button on the login screen. They can then access the configurations in the administration area as usual.

Browser compability​

Qiata supports all major browsers. To ensure optimal use of the website, we recommend that you download the latest version of one of the following browsers:

  • Google Chrome
  • Microsoft Edge
  • Safari*
  • Mozilla Firefox*
  • Opera
* Unfortunately, these browsers do not currently support the latest download technologies, which is why it is not possible to download files and folders in PersonalSpace.

Login Mask​

After typing in the URL you will get prompted to login.

Depending on the configuration, three scenarios can follow.

warning

If you are not sure which data to enter, please consult your administrator.

Scenario 1) - Only one Login available​

If there is only one configured provider on the system, you will be automatically redirected to the Local Authentication page. Enter the known Qiata login data or LDAP login data there.

Forced login

Scenario 2) - Forced Login by your Administrator​

If your administrator has forced a login, you will be automatically redirected to the authentication page after opening the Client. This can vary depending on the provider (local, ADFS or AzureAD). Authenticate on the page with the credentials you know.

AzureAD Login

Scenario 3) - User can choose Login​

If there is more than one configured provider and the administrator has not forced a login type, the user can choose the login type himself. Depending on the selection, he will be redirected to the corresponding authentication page and must enter his credentials there.

Choose login type

Single-Sign-On​

After a successful login, the Browser stores the credentials for a certain period of time (the length is configured by the administrator or depends on the provider). A new authentication is therefore not necessary. Opening the Client or selecting the provider brings the user directly into the internal area.

warning

If you manually logout you need to manually login again.

Dashboard​

The dashboard serves as a centralized location for keeping track of all the important information for your user account. Below that, you'll find information like your:

  • Last login date
  • Last password change
  • PersonalSpace quota
  • Transfer quota
  • Maximum transfers
  • Information of your administrator (Information box)
  • Restrictions for new transfers
  • Permissions

Dashboard

note

These quota values are managed by your administrators.

In addition to that you can use the My Settings button to switch to your personal Security Settings, Transfer Settings and Email Notifications. Via Change Password you can change your current password.

info

Some areas in the dashboard may not be visible, depending on settings and availability. For example, the PersonalSpace Quota will only be visible if the corresponding permission is also available. Similarly, Change Password will only be available if the authentication type is LOCAL.

Transfertype: Transfer​

Create your first transfer​

Create a new transfer in order to send files or folders. Click on New Transfer menu tab first. Choose Transfer in the Transfer Type Section. Select your desired sender in the FROM field. This may differ (depending on the setting). In the TO text box enter one or more recipient email addresses.

If your administrator has activated additional send addresses for you, you can select a different sender address (FROM address) via the Drop-Down menu. To do so, click on the displayed area and select the desired address.

tip

Transfers that are sent with a Send As address end up in all outboxes of the group members. Thus, they can also access this transfer and continue working with it. These transfers are displayed with a blue (i) in the outbox.

Send-As

When you start typing in the recipient field, a selection box may appear, offering matching contacts from your contact list.

recipient suggestions box

You may add additional recipients by clicking the + on the right side of the input field. By clicking on the TO field, you can change the status of the recipient (TO, CC or BCC)

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The usage of the TO, CC and BCC fields are equal to emails. The Description of different recipient statuses can be found in the Qiata User Guide.

Enter a subject title for the transfer in the Subject field. A message must be entered in the Message text box.

Create a message

Choose the files and/or folders you want to send by pressing the Add files or Add folders buttons.

warning

On mobile devices, only the Add file button is available for technical reasons.

File and Folder button

After you have clicked on a button, the selection window for files or folders will appear on your Windows. Select the requested files or folders and click Open or Select Folder.

Choose more files with STRG or SHIFT

Above the buttons you can see a dropdown area/drop zone. You can also drag and drop files and folders from outside the browser onto it.

File and Folder button

After choosing your files or folders, the File Manager will be displayed, containing your selected files / folders.

Using the filemanager​

The File Manager will appear automatically if you have files in your PersonalSpace or Files area (These files are displayed from older transfers), or after you have added files or folders in the New-Tab.

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You can add more files or folders at any time. Just click on the existing buttons under the filemanager or drag and drop files and folders into the filemanager.

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The features of the File Manager differ in every tab (New, Files, PersonalSpace)

File Manager

The Overview folder is present in every transfer but is not transferred. All files and folders that end up below this folder will be sent.

With the File Manager you can use familiar shortcuts to mark files/folders. An extended selection of elements can be selected using Shift or Ctrl + mouse click. For example, all elements can be selected using CTRL + A. A right-click on a selection of files opens a context menu, where you can select different operations depending on count and type of selected items.

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On mobile and Apple devices you can open the context menu with the three dots after the filename.

  • Copy: select files / folders for copying
  • Cut: select files / folder for moving
  • Paste: paste previosly selected items into current folder
  • Rename: rename file / folder
  • Delete: delete selected files / folders
  • Download: start downloading selected files / folders
  • Preview: show a preview of the selected file
  • Show PDF: show the PDF in a PDF viewer

Using the Add New button above the folder view you can create a new folder in the current folder.

In the topline of the filemanager you can see a search bar. Here you can search for files / folders just by typing inside the field. The result of the search will be displayed immediately.

On the right side in the topbar you can see the Preview button. By clicking it you open the preview. The preview only shows an image of the file content and does not count towards your download count.

caution

If your Qiata has encryption activated, then it is not possible to show the preview.

Right-click context menu PersonalSpace

warning

Each file/folder and/or selection may offer different context menu options.

Below the File Manager you are provided with the total file size and total files selected. It will be updated automatically.

Adding more files or folders to your Transfer​

Add more files or folders using the integrated buttons​

To add files and/or folders to your transfer, use the buttons to open the Windows menu to select the files.

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You can only add files with the "Add more Files" button, but not folders. Use the "Add more Folder" button instead.

Now select the desired files or folders and click on Open.

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In the choose file dialog, you can also mark more then one file by pressing STRG or SHIFT and mark the files.

caution

When creating a new transfer, all three ways (upload of files, transfer from PersonalSpace and Send As New) can be combined if necessary. It is therefore possible to use file A from the local PC, file B from PersonalSpace and file C from the Files tab in one single transfer.

Add more files with Drag and Drop​

More files or folders can be added via drag and drop. The area for dropping the files/folders is on the right side of the File Manager. Please note that files are always placed in the respective path where you are currently located.

Add files from existing transfers or from PersonalSpace​

Please see the Use the Filemanager section on how to add files from these to a new transfer.

Choose email template​

Transfer Template

If your administrator had provided other email templates for you, you can select them when creating a new transfer. The email templates contain the respective names. If you want to use the default template, select Default. If needed, you can select a new email template for each transfer.

tip

If you need more email templates, please talk to your administrators.

Choose your Transfer Settings​

Transfer Settings in SDC

In the transfer settings, select the expiration date and, if required, a delayed date. The standard expiry date is the current date + one month. To enable delayed transfer, first enable the Delayed feature, by clicking on YES. Then select the desired date. You can either enter your own date, or select a date by clicking on the calendar icon.

In addition, you can set how often the recipient may download the files via Maximum Downloads.

You may also enable to protect the transfer with a password or set a PIN code. It's length must be between 6 and 20 characters. You can also have the PIN code generated automatically if required. To do this, click on the button with the dices.

The values set here are taken from your User Settings, but may differ per transfer.

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The values of the Transfer Settings can be defined by your administrator. If you can not change this, but do wish to do so, please contact your administrator.

Once all settings are set and all required fields have been filled in, click Send now to send the transfer. If you want to reset the complete form and undo all entries, you can always click on Reset.

Transfertype: Invite​

Use the Transfer Invite type to give one or more people the ability to share files with you via your Qiata. Click Transfer Invite to create an invitation. An Invite has the same structure as a Transfer. If you have any questions regarding the Invite form, please read the paragraph Transfertype: Transfer.

Choose the recipient(s), subject, message and transfer settings. When creating an Invite no file / folder selection is displayed, as you invite a third party to upload something. When finished, click on Send to send out the Invite.

If you select Reply TO for a recipient, the resulting Transfer will also be send to the Reply TO recipient in CC.

Transfertype: Team Transfer​

note

Team Transfer is a licensed feature. If your Qiata does not have a valid license with the Team Transfer option, then you are not eligable to use the Team Transfer feature.

Qiata has a Team Transfer feature which allows multiple users to download and upload files related to a transfer. Members share one common transfer transaction and are notified whenever files are uploaded or downloaded. Multiple copies of files with the same name are also threaded together in a simple form of revision control. Snapshots can be taken at any point of time to capture the latest revision of each file for future reference.

Use the Team Transfer type to create a new Team Transfer with one ore more people. The creation of a Team Transfer is similar to that of a transfer. If you have any question regarding the Team Transfer form, please read the paragraph Transfertype: Transfer.

Type the recipients of your Team Transfer in the TO field. With the + button you can add more fields for recipients. With the second field you can choose READ. All recipients in the READ field have only rights to read a Team Transfer and can not add new files to it.

Read-only recipients

Choose the subject, message, transfer settings and initial files for your Team Transfer. When finished, click on Send to send out the Team Transfer.

Upload Status​

As soon as the transfer is being sent via Send now, the files and folders are uploaded. During Upload Status, all files and folders, including the data entered, are sent to Qiata. As usual, this sends mail to the sender and recipient to make the files available. For sending files/folders, no further steps are necessary. Everything works automatically. Depending on the selection of the files, Send as New or files from the PersonalSpace can also be transferred. Since these files are not re-uploaded, there is no upload process. The selected files are displayed during the upload.

Upload in Progress

Once the files/folders have been submitted to Qiata, you will receive a confirmation message that the upload was successful.

During the upload you can cancel the transfer at any time via the button Cancel. When cancelling the form is filled with the old values and can be adjusted again. After completion of the transfer the button changes to Close and now can only be stopped via the on hold option in the Outbox.

Upload finished

Transfer Area​

The Inbox, Outbox, Invites, and TeamTransfer panes contain a pagination. Initially, only as many transfers are loaded as will fit into the view. You can use the numbers at the bottom to switch between the entries.

Inbox​

The client contains an inbox where you can view any incoming transfers that have been sent to you. To get into the inbox, click on Inbox in the sidebar.

Inbox View

You will see a list of all transfers that have been sent to you. In the picture above you can see the functions the Inbox is offering.

Clicking on a transfer will lead you into the advanced options for the transfer. In the Overview you can see all the important information about the transfer, including:

  • Creation date
  • Expiration date
  • Send-As address [OPT]
  • Status
  • Progress
  • Transfer message

Using the Send as new button, you can take over all files from the transfer and use them in a new transfer (e.g. to other recipients).

Inbox Overview

Messages​

In the Messages section you can see all the messages that have been written for the respective transfer. Sender and recipient are visually separated. Using the text input in the lower area you can add a new comment to the transfer.

Messages

Files​

At the tab Files you can see all files belonging to the transfer. You can also see the size and number of downloads. If you select one or more entries the Download file(s) button in the lower right corner becomes active. Clicking on it initiates the file download.

info

If you want to change your download settings you need to go to your browser settings.

Behind the filename of image, pdf and text files there is either an eye icon for a image preview or a pdf icon for a pdf viewer. If you click on the icon, the respective preview of the document will open.

caution

If your Qiata has encryption activated, then it is not possible to show the preview.

danger

The view of an PDF file is not a preview. The original file is downloaded and then opened in the view. This download is shown in the respective audit and download counter.

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How to use the PDF viewer: Use the PDF Viewer

You can close the window at any time by clicking on the x or outside the window.

Inbox File View

History​

Under History you will find all traceable information and changes for the transfer. The audit shown here shows what happened in a transfer. Possible informations shown here are: Added files, downloads of files, new comments, changes to the transfer, Possible errors that occurred (shown in red) and much more information.

History

Outbox​

The outbox is very similar to the inbox in terms of view and functions. Read the Inbox part, to understand which functions are available.

Unlike the Inbox, there is a Completion column in the Outbox that indicates the progress of each transfer.

Just like in the inbox, clicking on a transfer will lead you to the advanced options.

Outbox View

The Outbox's advanced options consist of the following tabs:

  • Overview
  • Messages
  • Files
  • Recipients
  • History
  • Settings

Take a look at the screenshots of the individual tabs to get to know the functions. In the Overview you can see the sender, the date, the status and the progress of the transfer. You can also see the message you have written to your recipients. In addition, you can find many other important and interesting information about the transfer at a glance.

Outbox Overview

Messages​

In the Messages section you can see all the messages that have been written for the respective transfer. Sender and recipient are visually separated. Using the text input in the lower area you can add a new comment to the transfer.

Messages Outbox

Files​

At the tab Files you can see all files belonging to the transfer. You can also see the size and number of downloads. If you select one or more entries the Download file(s) button in the lower right corner becomes active. Clicking on it initiates the file download.

info

If you want to change your download settings you need to go to your browser settings.

Behind the filename of image, pdf and most text files there is either an eye icon for a image preview or a pdf icon for a pdf viewer. If you click on the icon, the respective preview of the document will open.

caution

If your Qiata has encryption activated, then it is not possible to show the preview.

danger

The view of an PDF file is not a preview. The original file is downloaded and then opened in the view. This download is shown in the respective audit and download counter.

info

How to use the PDF viewer: Use the PDF Viewer

Outbox Files Tab

Download Informations​

Via the icon next to a download (i) you get more information about the download when you click on it. In the view you can see who has downloaded, when and with which progress.

Download Informationen

Recipient​

The Recipients tab lists all the recipients of the transfer. For each recipient, the following values are displayed:

  • scope
    • There are three different types (TO, CC & BCC)
  • Email address
  • Maximum downloads
    • You can adjust the maximum downloads at any time
  • Options
    • The options per recipient consist of Notify and
    • Advanced Options, consisting: Automatic notification, Recipient link and Delete recipient

Outbox Recipients Tab

note

When changing options, remember to click the "Save Changes" button if it becomes available, otherwise all entries will be lost.

History​

Under History you will find all traceable information and changes for the transfer. The audit shown here shows what happened in a transfer. Possible informations shown here are: Added files, downloads of files, new comments, changes to the transfer, Possible errors that occurred (shown in red) and much more information.

tip

The red exclamation mark icon indicates that an error has occurred in the transfer.

History

Settings​

The last Tab Settings shows you the settings of the transfer. You can view the Transfer status of the transfer, set the transfer on hold, view the expiry date, or enter / change the PIN code.

note

When changing options, remember to click the "Save Changes" button if it becomes available, otherwise all entries will be lost.

Outbox Changes

Invites​

The Invites box is very similar to the inbox in terms of view and functions. Read the Inbox part, to understand which functions are available.

Unlike the Inbox, there is a Completion column in the Invites box that indicates the progress of each invite.

Just like in the Inbox, clicking on an invite will lead you to the advanced options.

Invite View

The Invites advanced options consist of the following tabs:

  • Overview
  • Recipients
  • Transfers
  • History
  • Settings

Take a look at the screenshots of the individual tabs to get to know the functions. In the Overview you can see the sender, date, status and progress of the invitation. You can also see the message you have written to your recipients. In addition, you can find many other important and interesting information about the invite at a glance.

Invite Overview Tab

Recipients​

The Recipients tab lists all the recipients of the invite. For each recipient, the following values are displayed:

  • Email address
  • Maximum uploads
  • Options
    • The options per recipient consist of Remind and Link (in order)

Invite Recipients Tab

Transfers​

The Transfers tab displays all transfers that have resulted from this Invitation. In the short overview you can see the Subject, the TO recipient, the Status and the Creation date. In addition, you can use the Show Transfer button to switch directly to the respective transfer within your inbox.

Invite Transfers

History​

Under History you will find all traceable information and changes for the transfer. The audit shown here shows what happened in a transfer. Possible informations shown here are: Added files, downloads of files, new comments, changes to the transfer, Possible errors that occurred (shown in red) and much more information.

History

Settings​

The last Tab Settings shows you the settings of the invite. You can view the Invite status of the invite, set the invite on hold or view the expiry date.

note

When changing options, remember to click the "Save Changes" button if it becomes available, otherwise all entries will be lost.

Invite Settings Tab

Team Transfers​

In the Team Transfers area you have an overview of all your Team Transfers. The functionality is similar to that of the Inbox and Outbox.

You can search for specific subjects, creators and recipients of your Team Transfers.

With the Delete Button you can remove all selected Team Transfers or remove yourself from all selected Team Transfers if you are an recipient of a Team Transfer.

With the Reload Button you can reload all Team Transfers again.

To view or edit a Team Transfer click on the particular Team Transfer and it will open up in a modal window.

note

Only Team Transfers that are active, expired and onhold can be opened.

Team Transfer

Using the Team Transfer filebrowser​

Team Transfer Filebrowser

If you opened a Team Transfer you will see the filebrowser on the left side of the window. Here you can search and filter for folders and files. All folder and files of the Team Transfer are listed in a structure similar to common file browsers. The Files folder is the root folder of the Team Transfer and can not be removed.

With the button Reload you can reload all folders and files.

You can add files with the Add File button. An upload window will open. Here you can enter a message for your upload and to wich folder in the Team Transfer the files should be added. Select the files that you want to upload and click Send. Your files are then getting uploaded and the recipients of the Team Transfer getting notified of your new files.

Team Transfer New File

You can add new folders with the New Folder button. You will be prompted to enter a name for the folder. Click Save to create the new folder. The filebrowser will reload after this. If you are the owner of a Team Transfer you will see just a New button instead of a New Folder button. If you click on New you can choose to create a new folder or a new snapshot. If you choose to create a new snapshot you will be prompted to give the snapshot a name. With Save you create the new snapshot. The snapshot will be listed on top of your filebrowser and contains the file structure of the Team Transfer up to creation of the snapshot.

Team Transfer Ner Folder

On the right site of the window you can see the Team Transfer properties and the File Properties of the selected element in the filebrowser. The File Properties show different informations and options if the selected element is a folder, file or snapshot. All cases have a Send as new button and a Remove button. With that you can send a seperate Transfer with the selected elements or delete the selected element from the Team Transfer respectedly.

For files you can see the file properties like name, size and type. With the Download button you can download the file. You can also see wich user downloaded the file on wich date and how often. If the file is an image you can preview that under the Preview tab.

Team Transfer File Properties

For folders you have the option to rename and change the permissions per user for them. To rename a folder just type a new name in the name field and click update. In the table you can grant every user write and read permissions. Users with read permission can see the folder, all files in the folder and can download files. With write permissions the user can upload files and create new folders in the folder.

Team Transfer Folder Properties

In the Team Transfer properties you can see informations about the Team Transfer, change global settings and manage all recipients. You can change the expirydate, the PIN-code and pause the Team Transfer. Under Actions you can open the Comments, show the Activities and Export Recipients as a CSV file. If you expand Members you can see all members of the Team Transfer. You can globaly change permissions, add new recipients, remove members and notify recipients of the Team Transfer again. With the button recipient status you can see all information of the recipient and change the permissions of the recipient.

  • No notifications
    • The recipient will not be informed if new files are uploaded
  • Transfer owner
    • The recipient is the owner of the Team Transfer
  • Read only
    • The recipient has read only permissions
  • Send reminder
    • The recipient will be reminded of the Team Transfer on the specified date With Update you apply the changed settings.

Team Transfer Recipient Status

To add new recipients click on the Add recipients button. You are then prompted to type in the e-mail addresses of your recipients. The recipients in the read only field directly getting read only rights.

Team Transfer Add Recipient

Click on Remove to remove a recipient from the Team Transfer.

note

In case you are not the owner of the Team Transfer or only have reading permissions, some options will not be available to you.

Contacts​

In the Contacts area you have an overview of all your contacts and contact lists. The area always contains a standardized contact list Personal Contacts. This list cannot be edited or deleted. In this list you will find all your personal contacts. You can add new contacts to this list, delete or edit them. If necessary, you can bring new lists into being, export or import contact lists.

Contacts

Add new contact list​

To create a new contact list, select the + button. Select a suitable name for your new contact list. If needed, you can share this list either with My Group or Everybody (entire organization). The Share function will result in users also having access to this contact list and being able to use it, for example, for sending. Editing or deletion is not allowed for other users.

New contact list

Add new contact​

You can create a new contact simply by clicking the corresponding icon. Choose the display name and e-mail address and click Create.

New contact

Edit contact​

To edit a contact, click on the corresponding entry in the table. In the following window you can adjust the contact details:

  • Display Name
  • Email address
  • Salutation
  • First Name
  • Last Name

You can also add the contact to other contact lists or remove it from contact lists. After making all the changes click the Save changes button to apply the changes.

Edit contact

Delete contact​

To delete contacts you can select one or more contacts and delete them by clicking the Delete icon in the upper menu area.

Kontakte lΓΆschen

Export contact​

For an export, select the desired contact list via the drop-down list. Then click the Export button in the menu area and your browser should download the contact list.

Info

The file that will be exported has the format UTF-8-BOM.

info

If you want to change your download settings you need to go to your browser settings.

Import contact​

The import of contacts can be done via a CSV (Comma separated values) list. Please note the structure of the CSV file. This must have the column names that are listed under Required fields. Please take over the exact name:

  • TITLE
  • DISPLAYNAME
  • FIRSTNAME
  • LASTNAME
  • EMAILADDRESS Mandatory field

The field EMAILADDRESS is a mandatory field. This must contain values and should be unique. All other fields can remain empty.

At Separator, select the operator that will be used to separate the values. The following options are available:

  • Comma (,)
  • Semicolon (;)
  • Vertical line (Pipe) (|)
warning

The file used for import must be of UTF-8 or UTF-8-BOM format.

Import contacts

File Area

PersonalSpace​

As of Qiata Version 2.0, Qiata has the PersonalSpace feature. Users get their own PersonalSpace where they can store files, regardless of company guidelines and auditing. PersonalSpace uses the WebDAV interface and can therefore be integrated as standard in many operating systems, programs and apps. This means that files are available on all devices virtually synchronously. All files from the PersonalSpace can be used in the transfer area, for example to use them in a Transfer or Team Transfer. More information about PersonalSpace can be found in Qiata documentation (3.4.13 MultiSpace (PersonalSpace) Feature).

warning

The download of files and folders out of your PersonalSpace is not possible with Firefox and Safari due to technical restrictions.

Working with PersonalSpace files​

The PersonalSpace menu item also uses the File Manager. A description of the functions can be found at Using the Filemanager.

PersonalSpace

You can use your PersonalSpace files, for example to share them with a third person. Select the files and folders you want and click on transfer selected items. All selected files and folders are automatically added to a new transfer. All you have to do is choose the recipient, subject and message. A big advantage is that these files do not need to be uploaded since they are already available on the Qiata. Sending these files is very quick.

When transferring the PersonalSpace files, they are used in the transfer area. This means that they go through the standard processes at Qiata such as policies, virus checks and quota checks. All elements are also documented in the Audit-Log.

info

The use of PersonalSpace files in the transfer area leads to a copy process within the system. The selected files are thus duplicated and will use additional quota. The PersonalSpace is only available to users if the CompanyAdmin has granted the group the appropriate right

PersonalSpace Password​

If you have not received your application-specific password by e-mail, or have forgotten it, you can change the password or request a new one at any time via the Client. To do this, simply click on the Button in the menu and choose a new password. Alternatively to choosing your own, you can have Qiata generate a password for you via Generate password and send by mail. You will receive this password and all necessary information for the connection by e-mail.

PersonalSpace Passwort

PersonalSpace Informations​

To use PersonalSpace in another application, you only need the PersonalSpace path, your user name and your application-specific password. A simple overview of the necessary details can be found behind the question mark button in the upper menu.

PersonalSpace Information

Files​

The Files section shows all files that were sent via Qiata. It may also show your customized folder structure.

All sent files can be Send as new via the Files tab. This means that the files that are already on the Qiata are delivered to one or more other recipients. A completely new transfer is created, but an additional upload is not necessary.

Files Tab

This enables a quick transfer of large files or big folder structures in particular. To start a new transfer with files that are already used in another transfer, select the desired elements and then click on Send as new. You will be redirect into the new tab, where you can add more files if necessary, or simply fill out all required fields and start your transfer.

caution

When creating a new transfer, all three ways (upload of files, transfer from PersonalSpace and Send As New) can be combined if necessary. It is therefore possible to use file A from the local PC, file B from PersonalSpace and file C from the Files tab in one single transfer.

Use the Files Filemanager​

With the File Manager you can use familiar shortcuts to mark files / folders. An extended selection of elements can be selected using Shift or Ctrl + mouse click. For example, all elements can be selected using CTRL + A. A right-click on a selection of files opens a context menu, where you can download the files. In addition, you can search for specific files. The search is based on file names and enables certain files to be displayed to be useed with Send as New or to download.

Send as new from Files

How to use the PDF viewer​

The PDF viewer is the same as in most browsers. The PDF is shown with all pages in the viewer. With the mousewheel or the arrow keys you can scroll througth the PDF.

In the topbar are multiple functions to show the PDF in different way, to search for strings in the PDF or tu download the PDF.

With the Magnifying Glass Icon its possible to search for text strings inside the PDF.

info

To find the search string inside the PDF it must have a textlayer. If the text is as an image inside the PDF, then it can not be found.

With the Arrows you can scroll through the PDF pages or jump to a page with the box next to it.

To change the zoom you can use the Plus and Minus Icons, the selectionlist next to them or press the ctrl key and move the mousewheel.

With the Printer Icon you can print your PDF and with the Folder Icon you can download your PDF.

warning

The download out of the PDF viewer will not increase the download counter of Qiata. Only the opening of the PDF viewer increases the counter.

On the right in the topbar you can find mor functions of the PDF viewer like rotation, scroll options and different layouts for the PDF view.

PDF Viewer

Qiata User Settings​

You can access the User Settings section by clicking My Settings on the dashboard, or by clicking the icon in the middle of the menu area.

The Qiata User Settings contain three sections (Security Settings, Transfer Settings, and Email Notifications) that reflect the global values of your account. You can adjust these values at any time. Please note that the values set in the Client are set globally for your account and thus will be used in other clients or WebUIs as well.

If necessary, you can deviate from these settings for each transfer. It is also possible that your administrator has enforced some of these settings, so you cannot make any changes.

note

If you have any questions or problems with choosing these settings, please talk to your administrator.

Security settings​

Security settings

In the Security Settings section you can set the security settings for your user on a global level. You can choose if an additional PIN code or if a _Password authentication is required for your transfer. In addition to this, you can enable the one-time password feature for your user account. This requires another OTP (one-time password) to be provided during authentication. An additional token app is required for setup.

For more information, see the Qiata documentation at One-time password setup.

tip

Unless your administrator has forced values, you can deviate from your default at any time (even within a new transfer).

Transfer settings​

Transfer settings

In the Transfer Settings select the default values for Maximum Downloads/Uploads, Days to Expire and Signature. If you put a signature in the Signature field, it will be automatically added to your transfer text.

The maximum values for Maximum Downloads/Uploads and Days to Expire may be limited by your administrator.

warning

The signature must consist of text only. HTML / CSS styles are not possible here.

Email Notifications​

Email Notifications

In the Email Notification section, you can set the following attributes: Notify me upon sending, Remind my recipients, Notify me upon download and Notify me upon expired & incompleted.

If required, you can deviate from these settings for each transfer.

Change the language​

The Client always automatically uses the language of your browser. Currently, the client supports German, English, French, and Simplified Chinese. If your browser has a different language, the client always defaults to English.

Languages

If necessary, you can change the language in the client at any time. Click on the flag in the upper bar and select the desired language. The language will be changed immediately.

The language selection is retained beyond the session and applies to your user account by default. Restarting the client or logging out does not change the language.